How to reserve the Meetinghouse

Swannanoa Valley Friends Meeting makes our meetinghouse  and grounds available to individuals and groups for activities compatible with those of the Religious Society of Friends (Quakers). Celebrations, memorials, weddings, meetings, workshops, dances, and concerts are some of the many functions for which our meetinghouse has been used. If you or your group would like to use our meetinghouse, we invite you to read the information below to see if the Meetinghouse would suit your needs, check our calendar to see if the date you wish is available, then email us to make arrangements for your activity.

Please keep in mind that the Swannanoa Valley Friends Meeting is a spiritual community and not a commercial conference center. We have no paid staff and all work required to manage and share our space is done by volunteers. We will do our best to ensure that your use of the facility goes smoothly, and we ask for your patience and flexibility as we try to balance the needs of our Meeting members/attenders and our guest meetinghouse users.

Suggested Donations: We see the sharing of our facilities as a ministry to our community and use careful discernment in deciding with whom to share our facility. We ask guest users to consider that costs are incurred for utilities and maintenance that support your event(s). For individuals and small businesses we suggest, and gratefully welcome, a donation of $50 per unit of time--one unit being a morning, afternoon or evening.

SVFM members and attenders who wish to use the meetinghouse for a private event are invited to contact the meetinghouse use manager.

Description of Facilities

Your use of the meetinghouse includes the entire facility and grounds. Time reserved for meetinghouse use shall include all set-up and clean-up time. Please note that there is neither a telephone nor WiFi available at the meetinghouse.

Bathrooms The meetinghouse has three bathrooms including one full bath with tub and shower and two handicap accessible half baths.

Classroom (19’ x 8', capacity  10) Small classroom with a 6' x 2’ work table and chairs, with an adjoining smaller discussion/activity space.

Deck & Grounds Deck includes several outdoor tables and chairs, garden/walking path, bench & swing and open space along the confluence of Flat Creek and the Swannanoa River.

Furniture and Equipment  Use of the meetinghouse includes, if desired, the use of four 6’ x 2’ folding tables and about 50 chairs. Also available are a "boom box" type CD player, TV with VHS/DVD player, and a flipchart easel. If more than a few flipchart sheets will be needed, guests are asked to provide their own flipchart pad and markers.

Handicap Access  There is a handicap entrance ramp at the rear of the building.

Kitchen/Dining Area Full kitchen with standard sized refrigerator, stove, oven, microwave, dishes, glasses, cutlery and dishwasher. Includes a pantry with linens, cleaning equipment and supplies, trash & recycling containers and a compost bucket. Dining area has a 3’ x 5’ table for seating or serving.

Library (21’ x 11', capacity 12) Small, cozy, book-lined space with loveseat, rocking chairs and window seat.

Main Meeting Room A large, carpeted meeting room (29 ' x  21', capacity 55) with four large sliding doors to the deck, and a sink and cabinets for coffee/snacks.

Parking  Parking is available for about eight cars in the meetinghouse lot.

Policies

Alcohol  If alcoholic beverages will be served, the person reserving the meetinghouse agrees to provide supervision to ensure moderation.

Animals  The only animals allowed inside the SVFM meetinghouse are seeing-eye dogs or other service animals. Wildlife, including bears, have been known to enjoy our grounds on rare occasions, so users are cautioned to stay observant while outside.

Candles/Fire We recognize that candlelight and fire can be important elements of ritual, which guests may wish to incorporate in their activities, but extreme care should be taken in its use. Meetinghouse user agrees to 1) not place anything with a flame on or near the floor, 2) to monitor very carefully any use of candles or fire and 3) to assure that any flame on the premises is completely extinguished. If using fire outside, please have the garden hose hooked up and ready in case it is needed.

Foodstuffs and Consumables Those using our facility are to supply their own food including coffee, tea, snacks, etc. as well as consumables (paper napkins, etc.) All garbage and leftover food items are to be taken off the property after the event.

Publicity  Those using our facilities may use SVFM's name and address to announce their events, however, neither the SVFM representative's phone number nor email should be used in event publicity.

Security Doors and windows are to be closed/locked when users leave. The keybox code is only to be used by the one designated responsible party. Do not share the code with anyone, even others in your organization. Once the door is unlocked, the key should immediately be returned to the keybox and the code scrambled.

Setup/Cleanup/Care  No damage deposit is required, but the meetinghouse user agrees to take full responsibility for returning the facility, at the end of each day’s use, to the same condition in which it was found, with all furniture, equipment and materials in place and secured, and with the space clean and tidy, including vacuuming. Overnight storage of any items will be designated ahead of time with an SVFM representative. Please do not use anything but painter's tape to attach anything to the meetinghouse walls. Drop cloths are available if there is any potential risk of damage to the carpet. Procedures for cleaning and securing the facility will be explained by the SVFM contact and are also posted in the kitchen. Please follow these instructions thoroughly.

Smoking/Weapons/Hazardous Materials No smoking, weapons or hazardous materials (fireworks, explosives, etc.) are allowed anywhere on the premises.

 
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